Privacy Notice – Patients (why)

Why do we need to collect and use your personal information?

We need to collect and use your personal information for a number of purposes. These may include (please note that the examples are illustrative and non-exhaustive):

Purposes for which we need                     your personal information Examples
Multi-Disciplinary Team (MDT) notes for patient care MDT notes (case notes) issued for patient care and assessing suitability for service access
Controlled Drug Registers To have a record of what Controlled drugs have been administered to individual patients
Nursing and team  handover sheets               (filed on computer) To ensure that accurate patient information is up to date, and staff are updated with current care requirements
24 Hour Advice line forms To record information that has been given via the advice line
Lone Worker Diary To have a record of where staff are when working in the community
Admissions Register To have a backup system of all patients that have been admitted to the ward
Mortuary Registers A record of the deceased people who have been located in our mortuary prior to collection by funeral director
Medical secretary daily record book Keeps an active record of actions, referrals to coroner etc
Red Book Counselling register A way to keep track of referrals prior to adding to EMIS, this may not always be necessary
Deprivation of Liberty safeguards (DOLS) database To keep track of applications for DOLS made
Safeguarding database To keep track of applications made and concerns raised externally
Social Worker shared drive A holding place for CHC forms etc awaiting or part way through completion and processing
Social Worker Manual file in a                      locked drawer A holding place for CHC forms etc awaiting or part way through completion and processing prior to sending externally or for signature
Bereavement database Records and monitors people due to attend memorial services, tracks letters and acceptance etc
Bereavement Blue book, register of patients A way to keep track of referrals prior to adding to EMIS, this may not always be necessary if the service user declines intervention
Bereavement local manual file with Pink        and Green paper versions of referrals A way to keep track of referrals prior to adding to EMIS, this may not always be necessary if the service user declines intervention. The forms if appropriate are added to EMIS then shredded
Psychological support local register              ‘book’ locked away in office drawer To facilitate service user reviews and if appropriate lead onto additional interventions. If active cases then information is added to EMIS
Integrated Palliative care Outcome  Scale (IPOS) forms Data gathering project aiming to improve outcomes. Presently patient name etc is on the paper form. Once the outcome is uploaded for processing the patient related information is not necessary. Forms will be shredded later in the stage.
Patient carer Group membership database To ensure carer group is able to have effective communication about current hospice agenda

 

* Collected data may be pseudonymised and used for research and statistical purposes in order to further improve the provision of health care. This will only be done provided there is an established legal basis in accordance with the Data Protection Act 2018.