Privacy Notice – Patients (what)

What personal information does St Ann’s Hospice collect from and about you?

We collect and use different types of personal information about you, depending on your circumstances, your role and the law, which may include (please note that the examples are illustrative and non-exhaustive):

Type of information Examples
Multi-Disciplinary Team notes for all patient care Name, address, DOB, NHS number, NOK details
Controlled Drug Registers Name
Nursing and team handover sheets (filed on computer) Name, age, diagnosis, NOK details
24 hours Advice line forms Name, address, diagnosis
Lone Worker Diary Name, address
Admissions Register Name, address, DOB, NHS number
Mortuary Registers Name, age, religion, DOD, EMIS number funeral director
Medical secretary daily record book Name, age, diagnosis, NOK details updates TBC
Red Book Counselling register Name, age, diagnosis, NOK details EMIS no Summary of issues
Deprivation of Liberty (DOLS) database Name, age, diagnosis, NOK details EMIS no Summary of issues
Safeguarding database Name, age, diagnosis, NOK details EMIS no Summary of issues
Social Worker shared drive Name, age, diagnosis, NOK details EMIS no Summary of issues electronic version of CHC forms
Social Worker Manual file in a locked drawer Name, age, diagnosis, NOK details EMIS no Summary of issues electronic version of continuing healthcare (CHC) forms (these are kept in paper version until scanned onto EMIS then processed and sent out to external sources ie local authority
Bereavement database Name, address, NOK details contact details
Bereavement book, a register of patients Name, age, diagnosis, NOK details EMIS no Summary of issues as described following bereavement prior to adding to EMIS as an active case
Bereavement local manual file with paper versions of referrals Referral details including Name, age, diagnosis, NOK details EMIS no Summary of issues as described following bereavement prior to adding to EMIS as an active case
Psychological support local register ‘book’ locked away in office drawer Referral details including Name, age, diagnosis, NOK details EMIS no Summary of issues as described following admission prior to adding to EMIS as an active case
Integrated Palliative care Outcome Scale (IPOS) forms Name, symptom details EMIS no Summary of issues paper forms help presently
Patient Carer Group membership database Name, address, email, telephone