Privacy Notice – When you come to St Ann’s Premises

What information do we collect about you?

When you come to any of the St Ann’s sites as a member of staff, volunteer, trustee, contractor, client, student/trainee or guest/visitor you will be required to complete a signing in book to register your attendance. Personal information that we will collect will include:

• Name
• Car Registration

We also operate CCTV systems in areas that are used by staff (for example in our pharmacy areas) and areas that are used by members of the public, there are notices displayed to inform the subjects of the recording.

Why do we process your information?

The information that you provide is used for ensuring the safety and security of our patients, staff, volunteers, visitors and property, and to facilitate the detection and prevention of crime.

How do we process your information lawfully?

In the Data Protection Act 2018 and the General Data Protection Regulations, processing of your personal information must be done fairly, lawfully and transparently. St Ann’s will only process information relating to you as long as there is a lawful basis in line with the legislation and it is necessary for us to do so. The following legal bases are commonly relied upon:

• Legitimate interest – to help us ensure the safety of our patients, staff, volunteers, visitors and property, and to facilitate the detection and prevention of crime.

Which other organisations do we work with?

In order for St Ann’s to operate safely and efficiently, we need to engage with other organisations for the provision of CCTV monitoring. CCTV company records and stores the CCTV footage on our behalf, the footage is not shared with other organisations unless required to do so by law. You have the right to see CCTV images of yourself and be provided with a copy subject to certain criteria. If you are involved in an incident whilst on our premises, we will record details of the incident in an electronic database called Sentinel, which is hosted by Vantage.